# Manage Equipment Availability (/how-to/equipment/manage-equipment-availability)



Equipment availability determines whether customers can book a particular item and how many units are available at any given time. Resytech uses three mechanisms to control availability: **quantity**, **enabled status**, and **cross-activity exclusivity**.

Understanding availability [#understanding-availability]

The scheduling engine checks availability in real time. When a customer picks a time slot, the system counts how many units of each equipment item are already booked during that window and only shows remaining units. If all units are booked, the equipment is unavailable for that slot.

Adjust quantity [#adjust-quantity]

Quantity represents the total number of physical units you own. If you buy a new jet ski or retire an old one, update this number.

1. In the sidebar, click **Equipment**, then select the equipment item.
2. In the general settings section, update the **Quantity** field.
   * Must be between **0** and **999**.
   * Setting quantity to `0` effectively makes the equipment unavailable for all future bookings without deleting it.
3. Click **Save**.

Enable or disable equipment [#enable-or-disable-equipment]

Disabling equipment removes it from the booking flow without changing any other settings. This is useful for seasonal equipment or items temporarily out of service.

1. Navigate to the equipment detail page.
2. Toggle the **Enabled** switch.
   * **Enabled (on):** Equipment appears in the booking flow and can be selected by customers.
   * **Disabled (off):** Equipment is hidden from the booking flow. Existing bookings that include this equipment are not affected.
3. Click **Save**.

Configure cross-activity exclusivity [#configure-cross-activity-exclusivity]

The **Exclusive Across Activities** setting controls whether a piece of equipment can be booked by two different activities at the same time.

**Example:** You have a single luxury yacht assigned to both a "Yacht Rental" activity and a "Yacht Tour" activity. Without exclusivity, the yacht could be booked for a rental and a tour at overlapping times -- which is physically impossible since there is only one yacht.

1. Navigate to the equipment detail page.
2. Toggle the **Exclusive Across Activities** setting.
   * **On:** The scheduling engine treats this equipment as a shared resource across all activities. If the yacht is booked for a rental from 10am-2pm, it will not be available for tours during that same window.
   * **Off (default):** Each activity manages its own pool of this equipment independently. Useful when you have enough units that separate activities will not conflict.
3. Click **Save**.

Field reference [#field-reference]

| Field                           | Range   | Description                                                                                    |
| ------------------------------- | ------- | ---------------------------------------------------------------------------------------------- |
| **Quantity**                    | 0 - 999 | Total number of physical units available.                                                      |
| **Capacity**                    | 1 - 999 | Maximum guests per unit. Used for guest count validation during booking.                       |
| **Default Occupancy**           | 0+      | Guests each unit inherently carries. Used in scheduling calculations.                          |
| **Enabled**                     | On/Off  | Whether the equipment appears in the booking flow.                                             |
| **Exclusive Across Activities** | On/Off  | Whether the equipment is treated as a shared resource across all activities it is assigned to. |

Tips [#tips]

* **Set quantity to 0 instead of deleting** if you want to keep historical booking data for an item you no longer offer.
* **Exclusivity is critical for high-value, single-unit items** like boats, vehicles, or private rooms. Always enable it when the same physical item is assigned to multiple activities.
* **Disabling is reversible.** Use it freely for seasonal shutdowns, maintenance periods, or soft launches of new equipment.
* **Capacity vs. Default Occupancy:** Capacity is the hard limit on how many guests can ride/use one unit. Default Occupancy is how many guests are "included" by default (used for add-on guest calculations).

Related guides [#related-guides]

* [Add Equipment](/how-to/equipment/add-equipment) -- set initial quantity and capacity during creation
* [Assign Equipment to Activities](/how-to/equipment/assign-equipment-to-activities) -- control per-activity quantity allocation
* [Track Equipment Performance](/how-to/equipment/track-equipment-performance) -- monitor utilization to decide when to adjust availability