# Manage Employee Timesheets (/how-to/team/manage-employee-timesheets) Resytech tracks employee hours through a built-in timesheet system. Every clock-in and clock-out creates a time entry with timestamps, the associated location, an optional employee role, and calculated hours. There are two views: a personal timesheet for every user, and an admin reports page for administrators. View your own timesheet [#view-your-own-timesheet] Every user can view their personal time entries regardless of their permission level. 1. In the sidebar, click **Timesheet**. 2. The page shows your time entries for the last 7 days by default. Filter by date range [#filter-by-date-range] 1. Set the **Start Date** and **End Date** fields. 2. Click **Apply Filters**. What you see [#what-you-see] The personal timesheet page displays: | Metric | Description | | --------------------- | ----------------------------------------------------------------------------------------- | | **Total Hours** | Sum of hours from all completed (clocked-out) entries in the date range. | | **Total Entries** | Number of time entries in the date range, including open (active) entries. | | **Avg Hours / Entry** | Total hours divided by total entries. Useful for spotting unusually short or long shifts. | Each entry in the table shows: | Column | Description | | ------------- | ----------------------------------------------------------------------------- | | **Date** | The date of the clock-in. | | **Clock In** | The time you clocked in (displayed in your local time zone). | | **Clock Out** | The time you clocked out, or an "Active" badge if the shift is still open. | | **Role** | The employee role assigned to this entry, or a dash if none. | | **Hours** | Calculated hours for completed entries. Dash for active entries. | | **Notes** | Any notes attached to the entry by an administrator. | | **Status** | Shows an "Edited" badge if an administrator has manually modified this entry. | View admin reports (administrators only) [#view-admin-reports-administrators-only] The admin reports page gives administrators a company-wide view of all time entries and a per-employee summary. Standard users are automatically redirected to their personal timesheet if they try to access this page. 1. In the sidebar, click **Timesheet**. 2. Click **Admin Reports** (or navigate directly to the admin timesheet page). Summary cards [#summary-cards] At the top of the admin page, three cards show at-a-glance metrics for the selected date range: | Card | Description | | --------------------- | ---------------------------------------------------------------------------- | | **Total Hours** | Sum of completed hours across all employees for the current location. | | **Active Clock-ins** | Number of employees currently clocked in (entries without a clock-out time). | | **Employees Tracked** | Number of unique employees with at least one time entry in the date range. | Entries tab [#entries-tab] The Entries tab lists every time entry for the selected date range and location. Each row shows: | Column | Description | | ------------- | -------------------------------------------------------------------------------------------------- | | **Employee** | The team member's first and last name. | | **Date** | The date of the clock-in. | | **Clock In** | Clock-in time in local time zone. | | **Clock Out** | Clock-out time, or a green "Active" indicator with animation for open shifts. | | **Role** | The employee role on this entry. | | **Hours** | Calculated hours for completed entries. | | **Status** | "Edited" badge if the entry was manually modified by an administrator. | | **Actions** | Edit (pencil) and Delete (trash) buttons. See [Edit Time Entries](/how-to/team/edit-time-entries). | Summary tab [#summary-tab] The Summary tab groups data by employee for the selected date range: | Column | Description | | --------------- | ---------------------------------------------------------------------------------- | | **Employee** | The team member's name. | | **Total Hours** | Sum of completed hours for this employee. | | **Entries** | Number of time entries for this employee. | | **Status** | "Clocked In" (with animation) if the employee has an open entry, or "Clocked Out." | Filter by date range [#filter-by-date-range-1] 1. Set the **Start Date** and **End Date** fields at the top of the admin page. 2. Click **Apply**. The default range is the last 7 days. Both the Entries and Summary tabs update when you apply new filters. How hours are calculated [#how-hours-are-calculated] * Hours are calculated as the difference between clock-out and clock-in times: `(ClockOutUtc - ClockInUtc).TotalHours`. * Only completed entries (those with a clock-out time) contribute to total hours. * Active (open) entries show a dash for hours and are excluded from hour totals. * Hours are rounded to two decimal places. Tips [#tips] * **Admin reports are scoped to the current location.** The admin page shows entries for your currently selected location. Switch locations using the location selector in the dashboard header to see data for other locations. * **Use the Summary tab for payroll.** The per-employee summary with total hours and entry count is designed for quick payroll reference. Pair it with [employee roles](/how-to/team/configure-roles-and-permissions) for role-based pay calculations. * **Edited entries are flagged.** When an administrator modifies a time entry, it gets an "Edited" badge visible to both the employee and admins. This provides an audit trail. * **Timesheet data persists when users are disabled.** If you disable a team member's account, their historical time entries remain in reports. You do not lose data.