Scheduling & Time Slots
Configure when your activities are available for booking.
Scheduling determines when customers can book your activities. Resytech supports flexible scheduling with timezone-aware availability. The scheduling configuration has two independent dimensions: dates (which days the activity is available) and times (which times are offered on those days).
Date Configuration
Choose one of four date modes to control which days the activity is bookable.
Date Range
The activity is available on any day between a start date and end date.
| Setting | Description |
|---|---|
| First Day | The earliest date customers can book |
| Last Day | The latest date customers can book |
Use this for seasonal activities with a defined operating window (e.g., June 1 through September 30).
Specific Dates
The activity is only available on individually selected dates. Use the calendar picker to add or remove dates one at a time. This is ideal for activities that run on irregular schedules, such as monthly workshops or occasional special tours.
Repeating Days
The activity is available on selected days of the week within a date range. Configure:
| Setting | Description |
|---|---|
| Days of Week | Select which days (Sunday through Saturday) the activity runs |
| First Day | Start date for the repeating schedule |
| Last Day | End date for the repeating schedule |
This is the most common mode for regular operations. For example, set Monday through Friday for a date range to create weekday-only availability.
Year Round
The activity is available every day of the year with no end date. Use blackout dates to block holidays or maintenance days. This is the simplest option for activities that run continuously.
Time Configuration
Choose one of two time modes to control when time slots appear on each available day.
Time Slots
Time slots are generated at regular intervals between a start and end time.
| Setting | Description |
|---|---|
| Start Time | The first available booking time each day |
| End Time | The last available booking time each day |
| Interval (minutes) | How often a new slot starts (e.g., 30 = a new slot every 30 minutes) |
For example, setting 9:00 AM to 5:00 PM with a 60-minute interval generates slots at 9:00, 10:00, 11:00, and so on.
Daily Overrides
Override the generated time slots for specific days of the week. For example, you might use a 30-minute interval on weekdays but switch to a 60-minute interval on Saturdays. Each override provides a custom list of time slots that replace the automatically generated ones for that day.
Specific Times
Instead of generating slots at intervals, you list the exact times the activity runs. Each time entry can optionally be restricted to a specific date, which lets you have different departure times on different days.
| Property | Description |
|---|---|
| Time | The start time for this session |
| Applies To | (Optional) A specific date this time applies to. If blank, the time applies to all available dates. |
Durations
Durations define how long each session of the activity lasts. You can configure multiple duration options so customers can choose (e.g., 1-hour rental or 2-hour rental).
| Property | Description |
|---|---|
| Minutes | Length of the session in minutes |
| Buffer | Minutes of gap time after the session ends before the next slot can be booked. Use this for cleanup, reset, or transition time. |
| Price | The price for this specific duration option |
| Active | Whether this duration option is currently available for booking |
For Tour type activities, you typically configure a single duration. For Equipment Rental type activities, you typically offer multiple duration choices.
Dynamic Duration
For activities with type Dynamic Duration Equipment Rental, duration is configured differently. Instead of predefined options, customers choose a custom rental length within a range.
| Setting | Description |
|---|---|
| Enabled | Toggle dynamic duration on or off |
| Minimum Hours | The shortest rental period allowed |
| Maximum Hours | The longest rental period allowed |
| Increment (minutes) | The step size for duration selection (e.g., 60 for whole hours, 30 for half-hours) |
| Base Hourly Rate | The per-hour price before any modifiers are applied |
Booking Cutoffs
Cutoffs prevent last-minute bookings and limit how far in advance customers can book.
| Setting | Description |
|---|---|
| Early Cutoff Value | How close to the start time a booking can be made |
| Early Cutoff Type | The unit for the cutoff: Minutes, Hours, or Days |
| Future Cutoff (Days) | Maximum number of days into the future customers can book. Limits how far ahead the calendar shows availability. |
For example, setting an early cutoff of 2 hours means customers cannot book a 3:00 PM slot after 1:00 PM. Setting a future cutoff of 90 days means only the next 3 months of availability are shown.
Blackout Dates
Block specific date ranges when the activity will not run.
| Property | Description |
|---|---|
| Date Range | The start and end date of the blackout period |
| Is All Day | Whether the entire day is blocked, or only specific hours |
| Start Time | (If not all day) The start of the blocked window |
| End Time | (If not all day) The end of the blocked window |
| Description | An internal note explaining why this date is blocked |
Blackout dates override all other scheduling. When a blackout covers an entire day, no time slots are available. Partial-day blackouts remove only the affected time slots.
Special Events
Special events let you create one-off sessions on specific dates with custom times and durations, outside the normal schedule.
| Property | Description |
|---|---|
| Date | The date of the special event |
| Times | One or more specific start times for the event |
| Duration | Which duration option applies to this event |
Use special events for holiday schedules, promotional sessions, or seasonal one-offs without modifying the regular schedule.
Scheduling Script
For advanced scheduling scenarios, a JSON-based scheduling script can be attached to an activity. This is an advanced feature for programmatic schedule generation.
Capacity Per Slot
Each time slot has a capacity limit defined by the activity's manifest. When a slot reaches capacity, it is no longer available for booking. The calendar shows:
- Available — open slots remaining
- Limited — few slots left
- Full — no availability
Timezone Handling
All scheduling respects your location's timezone setting. Resytech handles daylight saving time transitions automatically, so time slots remain consistent for your customers even during DST changes.