Activities & Equipment

Understand how activities and equipment work together in Resytech, and choose the right setup for your business.

Before you create anything in Resytech, it's important to understand the relationship between activities and equipment. Getting this right from the start will save you time and prevent configuration headaches down the road.

The Basics

Activities are the primary bookable products in Resytech. An activity controls:

Scheduling — which days and time slots are available
Pricing — base price, pricing model (per person, per booking, or per equipment), and modifiers
Blackout dates — when the activity is unavailable
Duration options — how long each booking lasts
Capacity — how many guests can book per time slot
Payment rules — deposit requirements and collection timing

Equipment represents the physical items your business rents out — kayaks, bikes, boats, jet skis, paddleboards, or any other inventory. Equipment tracks:

Quantity — how many identical units you have
Capacity — how many guests each unit holds
Add-ons — optional extras like helmets, life jackets, or GPS units
Properties — descriptive attributes like size, color, or model

The key thing to understand: equipment doesn't exist on its own in the booking flow. Equipment is always assigned to an activity, and the activity's rules (schedule, blackouts, duration) govern when that equipment can be booked.

The Golden Rule

If different equipment items need different scheduling, pricing, or availability rules — they need separate activities. If they're interchangeable from a rules perspective, they can share one activity.

Ask yourself: "Do all the equipment items under this activity follow the exact same rules for scheduling, blackout dates, and duration?"

If yes → one activity with multiple equipment assignments works great.
If no → create a separate activity for each equipment item (or group of identical items).

Real-World Scenarios

Scenario 1: Boat Rental with Different Boat Types

You have a pontoon boat, a speedboat, and a sailboat. Each has different pricing, different availability windows, and different capacity.

Bad setup:

Activity	Equipment
Boat Rental	Pontoon Boat, Speedboat, Sailboat

This doesn't work well because the "Boat Rental" activity can only have one schedule, one set of blackout dates, and one set of duration options. But your pontoon might be available for half-day and full-day rentals, while your speedboat is hourly only. You can't express these differences when everything shares one activity.

Good setup:

Activity	Equipment
Pontoon Boat Rental	Pontoon Boat
Speedboat Rental	Speedboat
Sailboat Rental	Sailboat

Each boat gets its own activity with independent scheduling, pricing, blackout dates, and duration options. Full control, no compromises.

Scenario 2: Kayak Rental with Interchangeable Inventory

You have 100 single kayaks and 100 tandem kayaks. All kayaking follows the same schedule (9 AM – 5 PM, every 2 hours), the same blackout dates, and the same duration options.

Good setup:

Activity	Equipment
Kayaking	Single Kayak (qty: 100), Tandem Kayak (qty: 100)

This works because the rules are the same regardless of which kayak type the customer picks. The activity controls the schedule, and the two equipment types just represent inventory options. Customers choose between a single or tandem kayak during checkout.

Scenario 3: Guided Tour (No Equipment)

You run a 2-hour walking tour at 10 AM and 2 PM daily. No physical gear is involved.

Setup:

Activity	Equipment
Downtown Walking Tour	(none)

Activities don't require equipment at all. For pure tour or experience businesses, you just set up the activity with the right capacity, schedule, and pricing.

Scenario 4: Multi-Activity Outfitter

You run a kayak rental operation and a guided kayak tour. Both use the same fleet of kayaks.

Setup:

Activity	Equipment
Kayak Rental	Single Kayak (qty: 80), Tandem Kayak (qty: 80)
Guided Kayak Tour	Single Kayak (qty: 20), Tandem Kayak (qty: 20)

You can assign the same equipment to multiple activities with different quantity allocations. In this example, 80 of your 100 single kayaks are allocated to rentals and 20 to guided tours.

If a piece of equipment should never be double-booked across different activities at the same time (like a unique yacht), enable Exclusive Across Activities on that equipment item. This ensures booking it for one activity blocks it from all others during the same time period.

Activity Types

When creating an activity, you'll choose one of three types. This choice is permanent and determines how scheduling and pricing work.

Type	Best For	How It Works
Equipment Rental	Kayaks, bikes, paddleboards, standard rentals	Customers pick a duration option (e.g., 1hr, 2hr, half-day) and a time slot. Each duration has its own price.
Tour	Guided tours, classes, group experiences	Runs at fixed scheduled times with a set duration. Priced per person or flat rate. Supports private tour bookings.
Dynamic Duration Rental	All-day boat rentals, flexible gear hire	Customers choose a custom rental length within a min/max range. Priced per hour.

Equipment Settings That Matter

When you assign equipment to an activity, two activity-level settings control the customer experience:

Max Equipment Per Booking — limits how many equipment items a customer can select in a single booking. For a boat rental, this is typically 1. For a kayak rental where a family might want 3 kayaks, set it higher.
Allow Equipment Mixing — whether customers can select different types of equipment in the same booking. Enable this if a customer might want both a single kayak and a tandem kayak in one booking.

And one critical equipment-level setting:

Exclusive Across Activities — when enabled on an equipment item, booking it for one activity blocks it from all other activities during the same time period. Use this for unique, individual items (a specific yacht, a specialty bike) as opposed to interchangeable inventory (100 identical kayaks).

Which Setup Is Right for Me?

Answer these questions about the product you're setting up to find the right configuration.

Does your bookable product involve physical equipment that customers rent?

Your setup: Activity only (no equipment)

Create a single Tour activity. No equipment needed.

Set your schedule, capacity, and pricing directly on the activity
Use Per Person or Per Booking pricing
Examples: walking tours, cooking classes, zip line adventures, escape rooms

You're done! Skip to Your First Activity.

You'll need both an activity and equipment. Continue to Step 2 to figure out how to structure them.

How many different types of equipment do you rent out?

Your setup: 1 activity + 1 equipment

Create one activity and one equipment item with the total quantity you have.

Example: You have 50 paddleboards → 1 "Paddleboard Rental" activity + 1 "Paddleboard" equipment (qty: 50)
The activity controls scheduling, pricing, and blackout dates
The equipment tracks inventory and availability

You're done! Skip to Your First Activity.

You have multiple types of equipment. Continue to Step 3 to determine if they can share an activity.

Do all your equipment types follow the exact same rules? Think about:

Same available time slots and schedule?
Same duration options (e.g., all available for 1hr, 2hr, half-day)?
Same blackout dates?
Same pricing structure (even if the per-unit price differs)?

Your setup: 1 activity + multiple equipment

Create one activity and add each equipment type as a separate equipment item assigned to that activity.

Example: 1 "Kayaking" activity + "Single Kayak" (qty: 100) + "Tandem Kayak" (qty: 100)
Enable Allow Equipment Mixing if customers can book different types together
Set Max Equipment Per Booking based on your needs

Continue to Step 4 to check if you need cross-activity exclusivity.

Your setup: Separate activity per equipment type

Create a dedicated activity for each equipment type (or group of identical items).

Example: "Pontoon Boat Rental" + "Speedboat Rental" + "Sailboat Rental" — each with its own equipment, schedule, pricing, and blackout dates
Each activity is fully independent — different durations, different time slots, different prices

Continue to Step 4 to check if you need cross-activity exclusivity.

Is each equipment item one-of-a-kind, or do you have identical interchangeable units?

Enable Exclusive Across Activities

For unique items (a specific yacht, a named boat, a specialty vehicle):

Give each item its own activity + own equipment (qty: 1)
Enable Exclusive Across Activities on the equipment so it can't be double-booked if it's also assigned to another activity
This ensures booking "Sunset Yacht" for a private charter blocks it from the group cruise activity at the same time

Use quantity tracking

For fleets of identical items (100 kayaks, 30 bikes):

Set the Quantity on the equipment to your total inventory count
Leave Exclusive Across Activities disabled — Resytech tracks availability by quantity within each activity
If the same equipment is assigned to multiple activities, allocate quantities per activity (e.g., 80 kayaks for rentals, 20 for guided tours)

Combine both approaches

Some businesses have both unique and interchangeable inventory. Use both patterns:

Unique items → own activity + own equipment (qty: 1) + Exclusive Across Activities enabled
Interchangeable items → shared activity + equipment with quantity tracking

Example marina:

Activity	Equipment	Setup
Yacht Charter	"Sea Breeze" yacht (qty: 1, exclusive)	Unique vessel, own activity
Kayak Rental	Single Kayak (qty: 50), Tandem Kayak (qty: 30)	Interchangeable fleet, shared activity