Set Up Activity Manifest

Use this guide to control how many guests can be included in a booking and to define demographic categories that customers fill out during checkout. The manifest settings determine capacity constraints and the level of detail you collect about each booking's participants.

Configure Guest Settings

1. Go to Activities > [Activity Name] > Settings > Manifest.
2. Under Guest Configuration, set the following:

Guest Minimum

The minimum number of guests required per booking. This prevents bookings with too few participants.

• Set to 1 for most activities (the default).
• Set higher if the activity requires a minimum group size to run (e.g., a team-building activity that needs at least 4 people).

Guest Limit

The maximum number of guests allowed in a single booking.

• Set to 0 for no limit -- customers can book as many guests as they want.
• Set a specific number to cap the group size (e.g., 12 for a boat with 12 seats).

This is a per-booking limit, not a per-time-slot capacity limit. If your boat holds 12 people and you want to allow multiple bookings per departure, the total capacity is managed through equipment availability, not this setting.

Age Restriction

The minimum age a guest must be to participate.

• Set to 0 for no age restriction.
• Set a number to enforce a minimum age (e.g., 18 for activities that require adult participants).

When set, this information is displayed to customers during checkout.

3. Click Save Changes.

Set Up Demographics

Demographics let you categorize guests by type -- such as Adult, Child, Senior, or Student. When demographics are configured, customers select how many guests fall into each category during checkout. This is essential for per-person pricing with demographic modifiers.

Add a Demographic

1. In the Demographics section, click Add Demographic.
2. In the dialog, you can either:
   • Select an existing demographic from the dropdown. These are demographics that already exist in your company settings (they may have been created for other activities).
   • Create a new demographic by clicking the "Create new demographic" link at the bottom of the dialog:
     • Enter a Name (e.g., "Adult", "Child", "Senior").
     • Optionally enter a Description.
     • Click Create Demographic.
3. Click Add Demographic to assign it to the activity.
4. Repeat for each demographic category you need.
5. Click Save Changes to persist.

Quick-Select Common Demographics

The dialog offers quick-select buttons for common categories: Adult, Child, Senior, Student, Military, and Group. Clicking one switches to the create mode with the name pre-filled.

Remove a Demographic

Click the X button next to any demographic in the table to remove it from the activity. Click Save Changes to persist.

Removing a demographic from an activity does not delete it from your company settings. It can be re-added later.

How Demographics Are Used

• During checkout: Customers see a guest count selector for each demographic. For example, if you have "Adult" and "Child" demographics, the customer enters how many adults and how many children are in their group.
• With pricing modifiers: You can create demographic pricing modifiers (see Set Up Pricing) that adjust the price based on the demographic. For example, a "Child" modifier that gives a -$10 discount per child.
• In booking records: The demographic breakdown is stored with the booking for your reference and reporting.

Tips

• If you do not add any demographics, the checkout will simply ask for a total guest count without categorization.
• Demographics are shared across your company. If you create an "Adult" demographic for one activity, it is available to select for all other activities.
• Make sure your demographic categories align with your pricing modifiers. If you charge different rates for children, you need both a "Child" demographic on the manifest and a "Child" pricing modifier on the pricing page.
• The Guest Limit setting applies to the total across all demographics. If the limit is 10, a customer cannot book 7 adults and 5 children (12 total).