Set Up Activity Manifest

How to configure guest limits, minimum guests, age restrictions, and demographic tracking for an activity.

Use this guide to control how many guests can be included in a booking and to define demographic categories that customers fill out during checkout. The manifest settings determine capacity constraints and the level of detail you collect about each booking's participants.

Configure Guest Settings

Go to Activities > [Activity Name] > Settings > Manifest.
Under Guest Configuration, set the following:

Guest Minimum

The minimum number of guests required per booking. This prevents bookings with too few participants.

Set to 1 for most activities (the default).
Set higher if the activity requires a minimum group size to run (e.g., a team-building activity that needs at least 4 people).

Guest Limit

The maximum number of guests allowed in a single booking.

Set to 0 for no limit -- customers can book as many guests as they want.
Set a specific number to cap the group size (e.g., 12 for a boat with 12 seats).

This is a per-booking limit, not a per-time-slot capacity limit. If your boat holds 12 people and you want to allow multiple bookings per departure, the total capacity is managed through equipment availability, not this setting.

Age Restriction

The minimum age a guest must be to participate.

Set to 0 for no age restriction.
Set a number to enforce a minimum age (e.g., 18 for activities that require adult participants).

When set, this information is displayed to customers during checkout.

Click Save Changes.

Choose a Selling Mode (Guests vs Tickets)

The Selling Mode setting controls how your demographic categories are presented to customers during booking:

Guests (the default): the booking flow asks "Who's going?" and customers enter a count per guest type (Adult, Child, Senior). Best for activities where the categories describe who is attending.
Tickets: the same categories are presented as ticket types instead -- the booking flow says "Select tickets" and each row reads as a ticket tier (e.g., General Admission, VIP). Best for tours and events that sell tiered admission rather than tracking guest ages.

Selling Mode changes wording only. Capacity limits, per-category prices, rosters, and reporting all work identically in both modes -- a "ticket type" is stored and priced exactly like a demographic. To sell tickets at different prices, pair Tickets mode with Per Person pricing and set a Price Per Ticket on each row (see below).

Set Up Demographics

Demographics let you categorize guests by type -- such as Adult, Child, Senior, or Student. When demographics are configured, customers select how many guests fall into each category during checkout. On Per Person activities they also let you charge a different rate per guest type -- see Per-Demographic Pricing.

Add a Demographic

In the Demographics section, click Add Demographic.
In the dialog, you can either:
- Select an existing demographic from the dropdown. These are demographics that already exist in your company settings (they may have been created for other activities).
- Create a new demographic by clicking the "Create new demographic" link at the bottom of the dialog:
  - Enter a Name (e.g., "Adult", "Child", "Senior").
  - Optionally enter a Description.
  - Click Create Demographic.
Click Add Demographic to assign it to the activity.
Repeat for each demographic category you need.
Click Save Changes to persist.

Set a Price Per Demographic (Per Person activities)

Each demographic row has an optional Price Per Person field:

Enter an absolute per-person rate for any guest type that should differ from the standard price (e.g., Adult 50, Child 30).
Leave the field empty for guest types that should use the activity's standard duration price.
Click Save Changes to persist.

The activity charge becomes the sum of each guest type's rate times the number of guests of that type. Prices only take effect when the activity's Pricing Type is Per Person (Pricing tab) -- the field has no effect on Per Booking or Per Equipment activities. See Per-Demographic Pricing for full details, including how pricing modifiers interact with these rates.

During checkout: Customers see a guest count selector for each demographic. For example, if you have "Adult" and "Child" demographics, the customer enters how many adults and how many children are in their group.
With per-demographic pricing: On Per Person activities, each demographic's optional price replaces the standard per-person rate for that guest type -- for example, Adult $50 and Child $30. See Per-Demographic Pricing.
In booking records: The demographic breakdown is stored with the booking for your reference and reporting.

Tips

If you do not add any demographics, the checkout will simply ask for a total guest count without categorization.
On Per Person activities, the booking flow shows each category's rate next to its selector and the order summary itemizes the charge per category (e.g., "2 x Adult -- $100.00"), updating live as the customer changes counts.
Demographics are shared across your company. If you create an "Adult" demographic for one activity, it is available to select for all other activities.
To charge different rates for children, add a "Child" demographic to the manifest and set its Price Per Person -- no pricing modifier is needed.
The Guest Limit setting applies to the total across all demographics. If the limit is 10, a customer cannot book 7 adults and 5 children (12 total).