Mark an Equipment Instance Out of Service

When a specific physical unit is unavailable for rental — engine in the shop, water damage from a recent rental, missing paddle, whatever — mark that instance Out of service. Resytech reduces the equipment's effective fleet by one for as long as the toggle is off, so new bookings can't oversell against a unit you can't deliver.

Flip the toggle back to Bookable when the unit returns to service, and capacity returns immediately.

Before you begin

• You need access to the Resytech Dashboard with the Resources permission.
• The unit must already be registered as an instance. If it isn't, add the instance first.
• Existing bookings that already reserved this equipment aren't affected — the reduction only applies to new availability checks going forward.

Steps

You can flip the toggle from two places — the quick-edit modal or the instance detail page. Both behave the same.

From the instance list (fastest)

1. In the sidebar, click Equipment and click into the equipment item.
2. Click Settings, then choose the Instances tab.
3. Find the unit and click the pencil (quick edit) icon on its row.
4. In the dialog, flip the Status toggle to Out of service.
5. Click Save Changes.

The row updates immediately with an amber "Out of service" pill next to its name.

From the instance detail page

1. From the Instances list, click the row to open the detail page.
2. In the Details section, flip the Status toggle to Out of service. Notice that Save Changes becomes enabled.
3. Click Save Changes.

What happens next

• The instance shows an amber "Out of service" pill in the list, with a wrench icon, so any operator looking at the inventory sees the status at a glance.
• Booking flows that check availability for this equipment now treat the fleet as one smaller. A jet ski equipment with Quantity = 5 and one out-of-service instance behaves as if Quantity = 4 everywhere — calendar slot availability, equipment picker on the booking modify dialog, and conflict checks.
• Already-confirmed bookings continue to hold their reservations. Nothing is canceled.
• Reports can still be filed against an out-of-service instance — useful for tracking damage reports on the unit that took it offline in the first place.

Returning the unit to service

Flip the toggle back to Bookable the same way. Effective capacity grows by one immediately for new bookings. There's no audit log of the toggle history today — if you need to remember why a unit was offline, jot it in the Notes field while the toggle is off (e.g., "10/14: engine carburetor, expected back 10/22").

Tips

• The toggle is reversible and cheap. Flip freely — there's no charge, no booking impact on existing bookings, and you can flip back as often as you need.
• Use Notes for context. Future-you (and your team) will want to know why a unit is out of service. Notes are right there in the same dialog.
• Don't delete out-of-service units. Deleting wipes the unit's report history. Marking it Out of service preserves the history while removing it from availability — almost always the right move unless the unit has truly been sold or scrapped.
• No instances = no effect. If you haven't registered any instance rows for an equipment, this feature is dormant for that equipment — Quantity stays authoritative.