Track Equipment Performance
How to use the equipment dashboard to monitor rental counts, revenue, booking sources, and upcoming reservations.
Each equipment item has a built-in performance dashboard that gives you a 30-day snapshot of how that item is performing. Use it to identify your most popular equipment, track revenue trends, and see upcoming reservations at a glance.
Access the equipment dashboard
- In the sidebar, click Equipment.
- Select the equipment item you want to review.
- The Dashboard tab shows the performance overview.
Dashboard metrics
The equipment dashboard displays the following data for the last 30 days:
Key performance indicators
| Metric | Description |
|---|---|
| Rentals Created | Total number of bookings that included this equipment, regardless of booking status. |
| Rentals Serviced | Number of confirmed or pending bookings that included this equipment. Excludes cancelled bookings. |
| Gross Revenue | Total revenue generated by this equipment across confirmed bookings. Calculated as Additional Price x Quantity summed across all confirmed bookings. |
| Net Revenue | Revenue after subtracting platform fees. Calculated as Subtotal - Platform Fee for confirmed bookings. |
Charts
| Chart | Description |
|---|---|
| Revenue Over Time | A 30-day line chart showing daily equipment revenue. Useful for spotting trends, peak days, and slow periods. |
| Rentals Over Time | A 30-day line chart showing the number of bookings per day. Helps you understand demand patterns. |
| Booking Sources | A pie chart showing where bookings originated (e.g., "Online", "Dashboard", "POS"). Helps you understand which channels drive the most rentals for this equipment. |
Upcoming reservations
The dashboard also shows up to 10 upcoming reservations for the next 30 days, including:
| Field | Description |
|---|---|
| Booking Title | The confirmation code or booking reference. |
| Date & Time | The scheduled start and end time of the booking. |
| Duration | Length of the booking in minutes. |
| Status | Whether the booking is confirmed (green) or pending (yellow). |
| Customer Name | The name of the customer who made the booking. |
| Customer Email | The customer's email address, if available. |
| Grand Total | The total amount for the booking (not just the equipment portion). |
How to use dashboard data
Identify popular equipment
Compare Rentals Created across your equipment items. Items with consistently high rental counts are your best performers. Consider acquiring more units.
Spot underperformers
Equipment with low or zero rentals over 30 days may need better photos, a lower price, or reassignment to a more popular activity.
Optimize pricing
If an item has high demand (many rentals) but low revenue, consider increasing the additional price. If an item has low demand, try reducing the price or bundling it with a popular add-on.
Plan for peak periods
Use the Revenue Over Time and Rentals Over Time charts to identify your busiest days. Staff accordingly and ensure you have enough inventory.
Understand your channels
The Booking Sources chart shows whether most equipment rentals come from your online booking page, dashboard (manual bookings), or POS. Use this to focus marketing efforts on your strongest channels.
Tips
- Dashboard data is read-only. It reflects the last 30 days automatically and cannot be filtered to a custom date range.
- Revenue only counts confirmed bookings. Cancelled bookings do not contribute to revenue metrics, ensuring an accurate financial picture.
- Use this alongside the main analytics. The equipment dashboard focuses on a single item. For location-wide reporting, use the Reporting section.
- Check upcoming reservations daily to prepare equipment for scheduled rentals and ensure nothing is double-booked or needs maintenance.
Related guides
- Manage Equipment Availability -- adjust quantity based on demand insights
- Set Equipment Pricing -- tune pricing based on revenue data
- Assign Equipment to Activities -- reassign underperforming equipment to busier activities